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Camp Basecamp Onboarding

Six steps to an amazing Basecamp experience for your camp

A fruitful Basecamp begins with a little homework

Basecamp is the launching point for your project’s success. To ensure you get the most out of the experience, please complete the following 6 steps. Remember, the more work you put in—details, info, and assets provided—the more value we’re able to add to your Basecamp.

Step one

Understanding your vision

The first step is to help you and your team start to put your vision and needs into words. Please fill out the following questionnaire, adding as much detail and context as possible, and we’ll take it from there. 

Let's Get Started

Step two

Get key leaders involved

Along with the main questionnaire, we have a standard feedback survey developed to allow feedback from key leaders. You may want to have team leads or subject matter experts fill out this form.

Feedback Form

Step three

Now for some data

We’re really interested in learning about your journey and your future aspirations. Please upload your recent attendance data via an Excel Spreadsheet? This will help us create a statistical snapshot of your campus during peak periods of activity. Also, don’t forget to include a column outlining your growth targets for the next 5 years.

Upload Camp Data

Step four

A few resources to help us

If you have any campus maps, building plans, 3D, site plans, or drawings, please upload them here. These are super helpful for our team as we develop designs for your space. Please also upload any style guides, logos, color palettes, and other brand elements so we can keep your designs on brand.

Upload Data and Plans
Upload Brand Elements

Step five

Invite your people

It’s up to you to decide which “stakeholders” should be in this room. This is a time of dreaming, collaborating, and asking questions of what could be, so do your best to choose a few open minds.

 

To help wordsmith your invitations, we’ve provided templates below. Feel free to tweak them however you like. Or go off script and create your own. 

Heads up: About a week before the event, be on the lookout for your Basecamp Box. It will have all the supplies and instructions our team needs for the evening.

Option 1 - Invitation
Option 2 - Invitation
Option 3 - Invitation

LAST THING (WE PROMISE!)

Prepare the room

The right atmosphere is key to getting the most from your Basecamp experience.

Here are five tips to make sure your room is ready for the big day:

  1. Choose the right room (Avoid large rooms, as echoes can be tricky. Likewise, classrooms are typically a little too tight.)
  2. Choose a room that has some empty wall space (For one of our Basecamp exercises, we put giant sticky notes on the wall.)
  3. Choose a space with HVAC (This might go without saying, but it’s actually been a problem in the past!)
  4. Use round tables if possible (This helps your team better interact with each other.)
  5. Have AV access available in the room (A TV or screen, along with an HDMI cord, will be perfect.)

Check out these images from past Basecamps for context